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Preserve forms as PDF from decommissioned InfoPath 2010 solution?

Last post 10-17-2022 05:10 AM by TheJesper. 2 replies.
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  • 09-21-2022 12:32 PM

    Preserve forms as PDF from decommissioned InfoPath 2010 solution?

    12 years of service... But now it's time to decommission the SharePoint 2010, InfoPath 2010, Microsoft Workflow - service. However the filled in forms needs to be preserved for archive purposes. What is the best solution? I had an idea but someone must have something better that don't require me to write a lot of PowerShell scripts? My idea however was to loop through the SharePoint list and: 1. Handle each InfoPath form by exporting all attachments, adding file name and meta keywords in some csv file. 2. Loop through the forms on disk and convert to Word and then to PDF... 3. Place them in a secure server and allow the managers to search the database imported csv form-meta keywords through the new web interface How about that? = ) Anyone know of some existing solution? It is never fun to develop one-time-scripts... /Jesper Sorry for the formatting - New line not seem to work
  • 09-23-2022 09:27 AM In reply to

    Re: Preserve forms as PDF from decommissioned InfoPath 2010 solution?

    Like InfoPath, this forum is old. If you use it in Edge set to IE mode, you'll get a toolbar for formatting, and your new lines will be preserved, but I rarely bother with all that..... I agree with you on the one-time scripts. I am not sure what the current state of Muhimbi PDF conversion software is, or whether they still have a product for SharePoint 2010.... But it might be worth exploring. Sometimes the costs of buying a product are less than rolling your own.

    If you are moving to SharePoint Online, I would probably migrate my form libraries and use Power Automate for creating the PDFs (again, probably leveraging Muhimbi, or Azure Functions and Logic Apps).

    Here's a suggestion for custom script or code approaches from Stack Overflow: https://stackoverflow.com/questions/2006519/automated-conversion-of-infopath-forms-to-pdf

    Sorry - I wish I had a direct solution for you! I honestly think your approach sounds fine, except, of course, you'll have to write a bunch of PowerShell scripts :)

    Hilary Stoupa

  • 10-17-2022 05:10 AM In reply to

    Re: Preserve forms as PDF from decommissioned InfoPath 2010 solution?

    Thank you for the many great ideas! I will try to post an update when I have completed my task in about 2 month from now. Cheers! Ps. The stack overflow post looks promising!
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