Hi Guys,
We currently have a Staff Exit Browser Form that when Submitted, adds the completed form to a SharePoint library. The SharePoint Library then Sends an email Alert with a link to the new xml form. The email is very User Unfriendly and looks like this:
Staff Exit Request - xxxxxx... has been added
(Username)
8/11/2017 2:28 PM
Title: Staff Exit Request - (Staff Member's Name) 2017-11-08.xml
Filler First Name: xxxx
Filler Last Name: xxxxx
Todays Date: DD/MM/YYYY
Filler Team Leader: xxxx
Last Name: xxxx
Contact Number: xxxx
Team: xxxx
Team Leader: xxxxx
Assistant Director: xxxxx
Last Working Day: DD/MM/YYYY
Already Left: Yes
Network Access Yes No: No
Folders Required:
Network Access Date End:
Mailbox Access Yes No: No
Mailbox Access Until:
Other User Mailbox Access Yes No: No
Other User Mailbox Access Name:
Other User Mailbox Access Until:
Out Of Office Yes No: No
Other Access Required Yes No: No
Other Access Required: None
Desktop: No
Laptop: Yes
Tablet: No
Docking Station: Yes
Monitor: Yes
Software: No
Headset: No
Smart Phone: No
Network Dongle: No
Smart Phone Number: xxx
Equipment Still Required: xxx
Any Other Information: xxxxx
Assistant Director Aware: xxxx
Assistant Directors Name: xxxxxxx
Team Leader Aware: xxxxx
Team Leaders Name: xxxxx
Agree Privacy: xxxxx
First Name: xxxxxx
Location: xxxxxx
This has been fine until now as the users receiving the email are technical and have been trained on what to click to view the original form etc. However, there is now a requirement for this email to be sent to non IT staff and the management would like the Form to be sent as a PDF attachment in the email rather than looking as unfriendly as the above.
Is this possible without paying for a third party application? (Although I may be able to convince management to buy one if it's well priced and doesn't require a subscription) I've searched through the forums and found a number of articles about converting to PDF for printing purposes but I haven't been able to find anything with exactly what I'm after. I'm very green with InfoPath and SharePoint. I'm hoping someone may be able to guide me in the right direction on what I would need to do if it's possible.
Thank you.