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Have you seen this post? https://sharepoint.stackexchange.com/questions/231613/passing-parameters-to-a-list-new-item-form-based-on-connected-view (if you click on it today, be aware that StackExchange is celebrating April Fool's day so the UI is .... interesting).
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Are you populating both the accountid and the displayname for the user? If I recall correctly, both have to be set for the control to properly resolve.
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I would just use a form field for this - add a field (doesn't have to be on the form) called "Status" and set it to submitted when the user submits. Don't display the IT Only section unless the status = Submitted. You could also add an email submit to the form so it emails the correct people on submit and they know there is a new ...
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See attached - save locally, right click and select design, then you can preview. The expression will change based on the correct XPath to your repeating node. Attach your form under the options tab to a reply if you need help. :)
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You can use an email data connection in the form to send an email. You can certainly change who the email goes "to" based on a selection in a control. The email data connection can use a form field for "To" and the other email fields, so you can use rules to set those fields. Feel free to attach your form under the Options tab ...
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Submitting only changes the name of the form if that's how you have your rules set up. I usually have a field in my form for the form name and only set it one time so the name stays stable. I really can't try to guess every rule you have set up in the form.
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Form Load rules run when a form is opened. The userName() function tells you who has it open. So - on form open, you could immediately submit the form back to the library - perhaps that will do what you need?
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I'd assume the document is not considered modified on open. That doesn't make sense to me - it seems like it would be considered modified on save. I mean, if I open it and change 15 things but don't save my changes - I haven't modified it.
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This might help - it is a post on how to read JSON which is what is being returned from your web service call: https://sharepoint.stackexchange.com/questions/137890/how-to-read-json-output-in-sharepoint-designer-workflow
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Does your list have any indexes? That's where I'd start - indexes on the columns you wish to use for filtering. That is under the List settings, in the columns section.