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How to locked data in Form after submit

Last post 04-26-2021 04:38 PM by Hilary Stoupa. 3 replies.
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  • 04-25-2021 11:03 PM

    How to locked data in Form after submit

    Dear all, I need your help, as I have form that submited to SharePoint online. Data get from SharePoint list. Employee - Manager.. Ex: Employee A - Manager A, after submit form recorded on SharePoint is Employee A and Manager A. However, after we change manager from Manager A to Manager B. Submitted form in last month auto change to Manager B. Could you please help me that how to lock or keep data that we submiited to Sharepoint Online.
  • 04-26-2021 08:02 AM In reply to

    Re: How to locked data in Form after submit

    Hmmm - I'm not sure I understand, but a lot of times when a form value changes and you don't expect it to, it may be because you are using default values with a secondary data connection. Feel free to attach a copy of your form under the options tab if you'd like me to take a look.
    Hilary Stoupa

  • 04-26-2021 08:38 AM In reply to

    Re: How to locked data in Form after submit

    Hi Ms. Hilary, Let me explain again. As you see attched photo. 1. I have 3 fields - Employee submit - Reviewer submit - Manager submit 2. For those fields, it auto populated data from Sharepoint list (Contact List) Ex: Employee A - Review A - Manager A. However, sometime Employee A move to other project , so Reviewer and Manager will be change, that's why I have to change data on Contact List. Ex: Employee A - Reivewer A- Manager A will be change to Employee A - Reivewer B - Manager B. As last month, Form submitted on SharePoint with all approved as Employee A - Reviewer A - Manager A. After changing Contact list and new Form submitted to SharePoint Form 1 and Form 2 will be change to new contact list - Employee A - Reviewer B - Manager B My Question is: How can I keep Form 1 if I already submitted to SharePoint with Employee A - Reviewer A- Manager A. it wont change to B if I change Contact list. I jut want to change it
  • 04-26-2021 04:38 PM In reply to

    Re: How to locked data in Form after submit

    You need to not use default values for Reviewer and Manager. Instead, use rules. So, when Employee Name changes, use rules to set the Reviewer and the Manager. Then, once the form has been submitted, you can disable those fields, if you like. I usually use a form status field for this - just add a field for status and set to "Submitted" when the user submits the form the first time - and you can leverage that for disabling fields.
    Hilary Stoupa

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