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Workflow: Moving submitted forms into folders within Form Library

Last post 11-05-2008 06:43 PM by phamj. 2 replies.
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  • 11-03-2008 03:15 PM

    • phamj
    • Top 500 Contributor
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    • Joined on 05-22-2008
    • Australia
    • Posts 26

    Workflow: Moving submitted forms into folders within Form Library

     Hi all,

     I need to find a way to design a workflow that allow submitted forms to be moved into particular folders (these folders have set permissions) within a form library. 

    The basic overview:

    1. User submits form into form library
    2. Form move to respective folders based on a field value in the form

     I already know how to do this between Form Libraries, but ideally our client it wants it within the same Form Library - any ideas?

     Thanks

  • 11-04-2008 09:21 PM In reply to

    • Anuma
    • Top 25 Contributor
      Female
    • Joined on 07-20-2005
    • India
    • Posts 525

    Re: Workflow: Moving submitted forms into folders within Form Library

    Hi,

     

    Create one new View in the form library and set filtering to display only submitted forms.

     

    Anuma Chinthapalli /
    http://www.GGKTech.com
  • 11-05-2008 06:43 PM In reply to

    • phamj
    • Top 500 Contributor
      Female
    • Joined on 05-22-2008
    • Australia
    • Posts 26

    Re: Workflow: Moving submitted forms into folders within Form Library

    I don't think you understand what I'm trying to do. The filtering of the items (forms) can be done when forms are submitted, but you cannot have permissions on views.  

    I want a Workflow to organise the forms into folders - each folder has specific user groups assigned to them so they could only see their own folder not anyone elses. 

    However, I took another approach and did not use Workflow at all.

    I use the OnSubmitRequest method and some scripting to allocate the forms into the right folders.  Works okay... but ideally, Workflows would be much better.

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