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send Infopath form to list using the list email

Last post 06-25-2009 06:42 AM by warrtalon. 3 replies.
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  • 06-25-2009 02:47 AM

    send Infopath form to list using the list email

    we have a sharepoint application only to use for Infopath forms. The reason is we want Anonymous Users to be able to fill out forms and submit them.

    For security reassons its only allowed to submit the form to an e-mail and not to a list on the dedicated server.

    But the endusers have to share an Outlook account to view the submitted forms and that cause some trouble.

    So I wonder if this is possible: create a form library on our Intranet, allow Incoming mails (and accept all incoming mails adresses). Then use the líst email adress for the form.

    That way the submitted form should end up in the form library.

    BUT it does not work. Any suggestions to this work around???

    Thanks in advance.

    /Michael

  • 06-25-2009 05:21 AM In reply to

    Re: send Infopath form to list using the list email

    I'm very confused by the scenario.  The users fill out the form anonymously in the form library where the form is published, and you want to get the form back into the form library by emailing it directly to the library instead of just submitting it to the library?  that does not make any sense to me.  Why exactly can you not submit straight to the library, but you CAN email it to that same library through some roundabout method that doesn't work?  You just said "for security reasons."  What reasons are those that don't apply to the email approach?

  • 06-25-2009 05:39 AM In reply to

    Re: send Infopath form to list using the list email

    OK maybe i did not explain it well enough. The users fil out the form at one sharepoint URL. Since we don´t want the anonymous user to browse to the form library (the forms contains sensible data), the form by now is submitted to an email adresse (Exchange account). Instead of that I have created a list on our Intranet (no acces for Anonymoys Users), created an email adress for the list and added the email adress on the Infopath form. But that does not work and basically that´s my question: is it possible to use the list emailadress and submit a form to the list?

    Thanks in advance

    Michael

  • 06-25-2009 06:42 AM In reply to

    Re: send Infopath form to list using the list email

    I'm not sure if that part is possible, because I've never tried, since there's really no good reason to do it that way.  You would need to have the form template published to that recipient form library first, and then you'd need to still use "submit to email" in your data connections so that the form got submitted to the email address for that list.  HOpefully, it will go into that list and associate with the form template that has been published there.  However, none of those users will be able to open or see it, because anonymous users don't have access, but maybe that group email address will be able to.

    What do you mean by "sensible" data?  Do you mean "sensitive"?  I'm curious as to how anonymous users are allowed to submit sensitive data but they are not allowed to see it and then some group email address exposes it to multiple people instead of it going to their individual accounts through a DL or security group.  The whole situation seems very strange and doesn't make sense to me, but that could just be me. 

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