Sorry but 12 groups need to be involved in change control? 9 workflows?
Hello red tape and politics!
Has anybody put this process down into a diagram? I'm betting there is overlap and wastage somewhere. Workflows work sequentially. 1,2,3.
If you have a screen shot of your assessment form, upload that. 19 fields isn't that many.
It sounds as if you want a repeating table to copy to a field or table.
You might want to look at the inbuilt SPD approval workflow.