InfoPath Dev

I see the issue. There is a default value for numID that is causing the problem. Remove the default from numID.

Here is the updated form with your changes unless I missed something.

You are using the second template I attached? The one with two submit rules?

Also when I went into the record to approve it, it created a new record and spawned all new emails again. Not updating the current one.

So I am not getting the true number reference the picture attached? Still testing if it is doing as expected any idea why the numbering is off

Ok, try this one. I broke out the submit rules into two rules.

Oh - wait - I forgot one thing, in this case we need to make sure we only do this if num id is blank. One minute and I'll post another copy.

I think you need to get the max ID and add one. Check the submit rules on this copy.

You should be able to use a field with a calculated value that leverages double eval: http://tinkerersjournal.blogspot.com/2013/01/codeless-double-eval.html

Maybe - if you use a web part page in SharePoint and query parameters.... https://blogs.msdn.microsoft.com/infopath/2010/06/03/how-to-pass-querystring-data-into-an-infopath-form/