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Welcome to the new ARSR form. This context based help panel will provide you with help topics specific to the field you are currently working on.
If you have some information that you think will help others or suggestions to improve this form, please email the Ecosystem with the details.
Please enter details about yourself in the fields in this section.
This is the date that a form was raised. It should be left as the default value in most cases.
Please enter your name here.
This is your employee number (the one you would use to update time sheets in Clarity).
Please enter your e-mail address here. This address is used by the automated tool for all future correspondence.
Please enter your contact telephone number here.
Please enter the site where you work here.
This section holds all of the information we need to redeem the cost of an order against your project.
Please enter the name of your manager who will be authorising the purchase here.
Please enter your Business Unit or Cost Centre identification number that the purchase will be redeemed against. This is usually a three digit number.
Please enter the project or cost code that the purchase will be redeemed against. This would usually be the code you assign time to in Clarity.
Please enter the task code that the purchase will be redeemed against. Please ask your manager if you need one assigning for this purchase.
This section holds all of the information we need to identify and distribute the order items to a specific person.
Please enter the name of the user you wish to identify. If you are in Wizard view you can click the "Search for User" button once you have entered a name to check for all of their details on MyDetails.
Please enter the site where this user works.
Please enter the building where this user works. Please note, you will not be able to choose a building until a site has been selected.
Please enter the room in which the user is located.
Please enter the desk number where the user sits.
Please enter the user's prefered telephone number.
Please enter the user's Net ID. This is the code they use to log in to their laptop or desktop on the Aspire estate.
Please enter the domain the user belongs to on the Aspire network. This information can be found by right clicking on their My Computer icon and clicking Properties, then clicking Computer Name on the window that pops up.
Please enter the user's computer name. This information can be found by right clicking on their My Computer icon and clicking Properties, then clicking Computer Name on the window that pops up.
Please enter the Asset Tag for the user's laptop or desktop. If they have more than one, be careful to choose the right one for software, peripheral and component requests.
This section holds information on hardware items that will be added to an order.
Please enter the type of hardware you require. E.g. Memory. The size of the memory would be put in the model/type field.
Please enter more information on the type of hardware you require. E.g. 512MB
This section holds information on software items that will be added to an order.
Please enter the name of the software you require.
Please enter the version number for the software you require. This must be completed accurately or your request will be rejected. If you do not know which version of the software you require, find out.
Please enter the purchase order number for this item if you have one. This field will be used more widely after the roll-out of the new Procure-to-Pay system. If you have run the request through GPS yourself, please wait until you have a Purchase Order number before submitting an ARSR to ease our tracking.
This box should be un-ticked if you can not find your required item in the list. Please check very carefully before un-ticking this box as items chosen from the list will be processed quicker than those that are not.
The order section lets you configure which users will receive the hardware and software items you have chosen.
By creating multiple orders you can offer different configurations to different groups of users.
In a single order, every user will receive every hardware and software item in that order once.
If you need a user to receive the same item twice or more, duplicate the order.
This box should be ticked if the items chosen in the order should be collected from the user rather than delivered to them.
By creating multiple orders you can offer different configurations to different groups of users.
In a single order, every user will receive every hardware and software item in that order once.
If you need a user to receive the same item twice or more, duplicate the order.
Please enter all of the hardware items you would like to attach to this order.
By creating multiple orders you can offer different configurations to different groups of users.
In a single order, every user will receive every hardware and software item in that order once.
If you need a user to receive the same item twice or more, duplicate the order.
Please enter all of the software items you would like to attach to this order.
By creating multiple orders you can offer different configurations to different groups of users.
In a single order, every user will receive every hardware and software item in that order once.
If you need a user to receive the same item twice or more, duplicate the order.
Please enter all of the users you would like to attach to this order.
By creating multiple orders you can offer different configurations to different groups of users.
In a single order, every user will receive every hardware and software item in that order once.
If you need a user to receive the same item twice or more, duplicate the order.
Please enter any comments you would like to associate with this order for review by the supply management team.