SharePoint Integration

Re: Losing SP metadata values when publishing

Michael Clark — Thu, 21 Jun 2012 20:34:30 GMT

Are you developing the form in a test library? "SANDBOX"

I am experiencing the same issues. Our live library has 3 workflows that do not exist on the test library. Also I have Ratings turned on for the live library (Which Creates 2 fields). Lastly I have one non infopath (YES/NO) field I added for a special view that does not exist in the Test Library.

I have 2 external data sources pointing back at the live library. 1 retreives the project number field values. (For use when the user needs to take out a new project number) The other looks for a value in a "CheckedOutTo" field. I know these are both pointing at the live library still.

My form works fine in the test library. I even published it to the live library 3 times last week with no problems. Yesterday I tried to publish it and it errored out publishing again. "There has been an error" is the message. I usally need to "Restore a Previous Version" of my template until I get one that publishes and opens. Now, 24 hours later and I finally have my 30 view's re-defined.

Getting your metadata back is easy. Add a simple sharepoint field to the library. I use a Yes / No field. modify a view that displays all your files adding this field. Switch to Datasheet mode. Check this field on the first file. Drag the value all the way down to the last file. All your metadata will re-populate like magic.

NOW, What's causing this? I'm afraid to publish my form anymore.

Re: Losing SP metadata values when publishing

dgibson5531 — Tue, 22 Jun 2010 14:58:10 GMT

Immediately upon republishing the form. All metadata for existing forms goes away.

Re: Losing SP metadata values when publishing

Jo-Anne Alfafara — Tue, 22 Jun 2010 13:40:10 GMT

Does this happen right after you published the "new" version of the form template? Or when users open an existing form, edit, and submit to SharePoint?

Losing SP metadata values when publishing

dgibson5531 — Tue, 15 Jun 2010 17:44:24 GMT

We have published a new version of an InfoPath form to a SharePoint forms library and lost metadata values. Also lost filters settings in custom views. This has happened on a few different occasions and we don't know why it happens. Most of the time we have been able to go in and relink documents and fix it. But that is a very slow process (especially when you have 2000 forms). Also having to recover custom view settings is a pain. Does anyone know why the metadata goes away and a way to avoid that happening ?