Re: Saving Browser Form with Workflow set to run on "When Changed"

RyanDHale — Wed, 19 Jun 2013 09:23:10 GMT

Hey There

How is the Workflow for the Form Item triggered? Is it set to run just when anything is changed, or does it also have a condition to say when a field is set to ......... etc

From my first thoughts I am thinking that maybe you need to add a condition into the workflow meaning that the user can press the save button, without triggering the workflow fisrt time.

I did a project recently and incorporated 2 different rules within the form. one save button just save the form to the database (form library) and the other button did the same, but added a value to a hidden field /variable.

I then set the workflow to start only when when this variable had the value allowing the user to save the form as many times as they wished using the first button and only firing the workflow when they hit the second button.

In regards to coming up with a way of using 2 buttons, there are a few options. In my case, the forst button was labelling "save and Carry on" and the second was "Save and continue later" as part of the workflowI added an action to send me a email with the link to the form, so suser could acrry on at a later date.

In your scenario it sounds like you have not placed a condition, so that workflow is firing off when anything changes to your file. Depending on what you have setup as the Workflow, unless it completes, it will state that someone else is using it. So you maybe want to try both the condition issue and also try to edit the file once/if your current workflow completes and see if you get the same result.

Hope that helps

Drop me a line if you have any questions

Ryan

Saving Browser Form with Workflow set to run on "When Changed"

Baseball17Bucks — Tue, 18 Jun 2013 17:40:08 GMT

Hi Everyone.

I have a form in a form library in sharepoint. There is a workflow set to run when a form in this library "is changed". When a user opens a form to work on it, they can save the form ONCE.

However, if they continue to work on the form before closing, and try to save a SECOND time, they receive an error that someone else is using the form (I believe this has to do with an impersonation step that is running in the workflow).

Does anyone understand why this error is occuring? How can it be fixed?

Thanks!

- JF

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Re: Saving Browser Form with Workflow set to run on "When Changed"

Saving Browser Form with Workflow set to run on "When Changed"