General

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

-JimH- — Thu, 28 Feb 2013 12:51:43 GMT

Answering this for future readers, as I did not see this answer anywhere. When publishing the forms (do NOT use Quick Publish in IP 2010 if you are having this problem), when you get to the column promotion list, open your columns and make sure the columns are using "existing column" (or something like that) instead of "create new column". If you have to change it to existing column, then you must select the proper column from the list.

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

chris leate — Tue, 15 Jun 2010 15:21:36 GMT

Hi Kcoakley, when you make a change to a schema the promoted fields which appear in the document library change as they are indexed under field number so any change to the order of the fields promoted will result in fields no longer appearing in the library. To fix this relink the documents and if nessecary rebuild the view.

There is also a bug in the rendering under IE 8 in the library so if it's just that then highlight all the text, you may find that the text is there but not displaying until refresh.

I may be wrong on both these counts but I find libraries very quirky at the best of times.

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

Surabhi — Thu, 25 Mar 2010 18:03:44 GMT

I am having the same issue. Re-linking doesn't help either. Does anybody know the solution and cause of it. How can I prevent it from happening.

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

lenovo27 — Mon, 15 Mar 2010 20:16:18 GMT

Nevermind.

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

kcoakley — Mon, 08 Mar 2010 16:42:41 GMT

I'm seeing this behavior as well. Although the existing forms are intact, the data from the promoted fields no longer appear in the SharePoint document library. If I open one of the old forms the field values do reappear in the library columns. Has anyone found an explaination/fix for this?

Thanks!

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

lenovo27 — Mon, 25 Jan 2010 23:56:41 GMT

I am now having this issue as well, but in one library the data magically reappeared on it's own over the weekend. In another the data in one column, the one I added an option to the drop down menu for (like the other library), is still missing it's data even after relinking. Usually if I open the form and save it again the data appears again for that form. Even THAT'S not working to fix this. I have tried relinking the documents to no avail.

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

swathip — Fri, 17 Oct 2008 13:05:43 GMT

Hi,

Go to form library, click on settings. In that click on 'Form Library settings'. Under 'Permissions and Management' you can see 'Relink documents to this library'.

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

stuck — Thu, 16 Oct 2008 13:30:45 GMT

ok thanks.

I have only have the View drop down menu available/enabled in one of the form libraries. For the other form libraries we have disabled it so its not showing at all. Can I relink forms without enabling the View menu?

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

swathip — Thu, 16 Oct 2008 12:44:49 GMT

Hi,Go to the sharepoint library. In the right side top corner click on view drop down. In that you can see relink documents. Then you will get the ‘RelinkDocuments’ view. In that check the check boxes of the Relink and click on ‘Relink selected documents’.

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

stuck — Thu, 16 Oct 2008 09:50:50 GMT

the exisistng columns and the columns i'm publishing are exactly the same..

how do I relink the forms?

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

swathip — Wed, 15 Oct 2008 05:25:29 GMT

Hi,

Once verify whether the newly published form has those columns or not. And try once by relinking the forms as rajitha said.

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

Rajitha — Tue, 14 Oct 2008 15:20:18 GMT

Hi,

Once try by Relinking the forms.

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

stuck — Tue, 14 Oct 2008 14:28:46 GMT

no one had this problem before at all???

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

stuck — Thu, 09 Oct 2008 16:23:56 GMT

Any clues anyone?

Re: Publishing InfoPath forms to SharePoint clears all the existing data in the columns.

stuck — Wed, 08 Oct 2008 09:11:43 GMT

ok what I meant was when I go File, Publish Form from InfoPath designer and select the Form Library location to publish to, that library which already have some data in the columns, just disappears after its published. The column names stays, just the data in the rows disappears.

did that make any sense?