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Re: submitting via email attachment - replace xml with url link?

lou131 — Thu, 24 Apr 2008 16:21:24 GMT

Thanks Clay.... We have a project to implement Office 2007 (including infopath) and Sharepoint 2007 over the next year.

I will have to wait for new the new products.

Lou

Re: submitting via email attachment - replace xml with url link?

Clay Fox — Thu, 24 Apr 2008 16:15:29 GMT

Unfortunately this is a feature they put in Outlook 2007, the ability to embed the view and provide interaction with it.

Re: submitting via email attachment - replace xml with url link?

lou131 — Thu, 24 Apr 2008 14:42:23 GMT

Follow up question:

Is there a way to have the attached xml file automatically open in the body of the email thus eliminating the need to double click on open the file once the email is opened? If I can make that happen, it might make my process more seamless.

Thanks

Lou

Re: submitting via email attachment - replace xml with url link?

lou131 — Tue, 22 Apr 2008 21:03:43 GMT

Thanks Clay....That's something to think about. I will get back to you tomorrow.

You've given me some ideas. Appreciate it.

Thanks

Lou

Re: submitting via email attachment - replace xml with url link?

Clay Fox — Tue, 22 Apr 2008 20:56:00 GMT

Unfortuantely there is no way to lose the attachment than by using code which ads its own complexities.

You can certainly include a hyperlink in the subject or intro.

One option is to make your form smarter.

I am assuming you are tracking form state in a field for your workflow.

In your submit, set state to email, fire the email submit. Set state to pending or whatever submit to sharepoint or the saved copy.

Then add a rule on open where if state is = email switch to a special view instructing the user to use the hyperlink in the email or put the hyperlink for them in the attached form view.

submitting via email attachment - replace xml with url link?

lou131 — Tue, 22 Apr 2008 18:35:00 GMT

Hi,

Just a question about submitting a form via email.....

Products: InfoPath 2003, Sharepoint 2003, Outlook 2003.

My form currently submits to a sharepoint library and simultaneously routes the xml via email to various recipients.

Is there a way to automatically include the xml url link as the attachment instead of actually attaching the file? My user roles and workflow act off of opening the form and performing approve and reject functions. It would be nice to eliminate the actual file and insert the file url that resides on the sharepoint site.

Thanks
Lou