Newbie Questions

Re: Multiple Forms in the Form Library

Michael71 — Fri, 10 Nov 2006 15:27:06 GMT

victorv,
If I deploy multiple XSNs to a form library, where and how will the user click on a button and fill out that form? Also, If I have only 4 different forms and 16 different departments that will only use 4 different forms, what do you think is my best avenue?

Re: Multiple Forms in the Form Library

Michael71 — Fri, 10 Nov 2006 15:19:26 GMT

If I have the same column but want the departments to fill out different forms in the same form library; how do I do this.

Re: Multiple Forms in the Form Library

Patrick Halstead — Fri, 27 Oct 2006 22:55:34 GMT

Hi VictorV and thanks for the great SharePoint advice!
We have special prize and moderator status for those helpful advisors who reach 100 posts. :)

Re: Multiple Forms in the Form Library

victorv — Fri, 27 Oct 2006 11:26:33 GMT

Michael,

[my scope: SharePoint 2003]

yes, you can deploy multiple XSNs to a forms library, but only one is 'connected' to the "Fill a Form' button of the forms library, this one is named 'template.xsn'.
Use FrontPage or SharePoint Designer to upload the template XSNs to the FORMS folder of the forms library.

With multiple templates for a library also multiple form files (from different templates) are stored in the library.
InfoPath supports field promotion where DataSource fields are promoted to SharePoint columns. When publishing a template, a "properties.xfp" file is created in the Forms folder, which contains xpath query to fields in the forms xml file.

You can edit this file to support field promotion for multiple InfoPath templates, you can even map the same field for different InfoPath template to the same SharePoint column! It takes a little experimenting.
Know that field values turn into column values when a file is saved and NOT when you changed to properties.xfp file.

Good luck.

Re: Multiple Forms in the Form Library

Michael71 — Fri, 20 Oct 2006 15:24:02 GMT

I mean a xsn file to a SharepPoint Form Library.....I have one Form Library.

Re: Multiple Forms in the Form Library

Patrick Halstead — Fri, 20 Oct 2006 14:40:35 GMT

Hi Michael,
When you say a "form" if you mean "an xml file", then the answer is "yes". When you say a "form" if you mean "an xsn file", then the answer could be "yes" but depends on how you deploy the form libraries.

Multiple Forms in the Form Library

Michael71 — Fri, 20 Oct 2006 14:12:28 GMT

Question....and advice. My Supervisor wants 16 different forms that has the same fields, but just different Names on the form to be stored in the same form Library. Is it a more fesible way I can do this and advise her on this. Also, can different for with different fields be stored in this form Library. Please help.............