Newbie Questions

Re: SharePoint collects only first group's data

Abhishek — Fri, 20 Oct 2006 06:19:29 GMT

Hi Greg,
Just for ur info..
When u promote the repeating group's field, u also have the option to "Merge" the column data.

In the Tools Menu,select "Form Options".
In the Form Options dialog that appears,select "Form Library Options"
Now click "ADD" and select the Repeating Group's field that u need to promote.
There is a dropdown below where u can select the "Merge" option.

Using this method, u can have repeating group's field data promoted in SharePoint.And all the row data for that field get promoted, separated by a space.

regards,
Abhishek

Re: SharePoint collects only first group's data

Patrick Halstead — Fri, 20 Oct 2006 02:14:37 GMT

Hi Greg and welcome to our forum,

One of the limitations of property promotion in Sharepoint is that you can't promote a collection of items. The properties are a flat table, so if you are trying to promote repeating items under one column in that table, it doesn't work. You can concatenate values into a string, but this isn't very useful.

This is one of the reasons why we advocate using SQL integrated into SharePoint. We developed the Database Accelerator to help "accelerate" this process. With SQL behind SharePoint, you can create reports where the child collections show up as a promoted group. The SQL reports will require some work to configure, but give you more power to display your data in a non-flat way. To try a free evaluation version of the DBXL Suite, check outhttp://www.qdabra.com/proddetail.asp?prod=QDBXL1

SharePoint collects only first group's data

GDKay2 — Thu, 19 Oct 2006 21:37:15 GMT

I am creating a needs analysis form to help managers build their own performance objectives. I've created a form and inserted an optional group with 4 fields (2 drop-down pick lists and 2 free text boxes). If one manager has (let's say) 5 objectives to build I'd like them to submit it once on a single form and collect all 20 field's data at once in SharePoint.

Form looks good (with no binding errors)and it loaded to Sharepoint library just fine, but only the first instance of group is collected in SharePoint. Each successive optional group is saved in form view, but does not get collected in SharePoint.

What have I done wrong?