Newbie Questions

Re: When e-mailing an IP form text is cut off

Moose449 — Tue, 21 Jul 2015 15:23:40 GMT

:o)

Thanks, I realized afterwards what you meant and tried it. As you noted it does not really work.

It is not big deal as I can use a Rich Text box if needed.

I was just wondering if someone came across this idiosyncrasy.

Take care and, once again, many thanks for your time

Re: When e-mailing an IP form text is cut off

Hilary Stoupa — Tue, 21 Jul 2015 15:20:09 GMT

And since I was curious, I did my own test - text is still truncated with a calc'd value. But then I added a rich text box to my form, set it to default to the value of the field bound to the plain text box, and emailed the view with the RT control on it - and that was not truncated. :)

So, just some additional info in case someone else comes across this thread.

Re: When e-mailing an IP form text is cut off

Hilary Stoupa — Tue, 21 Jul 2015 15:14:07 GMT

I must not be explaining clearly - I apologize. Since you email a specific view, I'm suggesting that in one view the user enters data (like the text in the text box) and in the view you email, instead of having a text box, you'd have a calculated value that simply displays the text the user has already entered.

The reason I am suggesting this is that sometimes we see different behavior with different control types - my thought is that a calculated value may not cut off the long text the way a text box does in the email.

Re: When e-mailing an IP form text is cut off

Moose449 — Tue, 21 Jul 2015 15:09:48 GMT

The plain text box is used to put in instruction on an implementation plan, thus is always free form.

I would not know how an expression box can help.

It is not a big issue to me as the situation is very rare (took years for it to rear it's ugly head).

The alternative is to cut and paste the instructions into a Doc and attaching that. Most people do that when the instructions are lengthy

Thanks for trying

Re: When e-mailing an IP form text is cut off

Hilary Stoupa — Tue, 21 Jul 2015 14:35:10 GMT

Have you tried using a calculated value (expression box) in the view you are sending instead of a text box?

Re: When e-mailing an IP form text is cut off

Moose449 — Tue, 21 Jul 2015 12:31:06 GMT

BTW, it is not browser enabled as a browser enabled form does not allow a combined date and time field, which I need for scheduling work and displaying it in a calendar view.

Re: When e-mailing an IP form text is cut off

Moose449 — Tue, 21 Jul 2015 12:28:36 GMT

Tx for the quick response. When e-mailing the info I actually do switch views and send the alternate view.

For years we did not realize that there is an actual, potential problem. It just came to light when the instructions in the field where excessive.

As I mentioned at the end of my problem description, I created a blank new form, added one plain text field for testing purposes and the problem persists.

It seems that IP/SP as an issue.

Re: When e-mailing an IP form text is cut off

Hilary Stoupa — Mon, 20 Jul 2015 23:17:57 GMT

Is this a browser form or a filler form?

If it is a browser form, you can create a specific view for emailing and for the steps for sending the email (whether this is in submit rules or on a special button in the form) you can switch views prior to sending the email. In the email view, you could try using a calculated value (expression box) for this text field - see if that truncates as well.

If it is a filler form, the view switch doesn't work, and you'll need to use a helper field and some conditional formatting to temporarily replace the text box with a calculated value, but it isn't too hard to do and may be worth a try. To start with, you could just test and verify that you don't have the truncation issue w/ a calculated value...

When e-mailing an IP form text is cut off

Moose449 — Mon, 20 Jul 2015 18:13:17 GMT

I have an InfoPath form designed and am using it for several years now. It is a IP template published on SharePoint 2010.

Usually one particular plain text field has only 20-30 lines of instructions entered. Recently a user entered well over 100 lines and close to 5000 characters of instructions. No problem. Form can be submitted and opened with all the info.

All was well, until I tried to e-mail the form as usual using the SP/IP mail function. It cut off the last part of the instructions.

Tried vaious solutions to no avail.

Even went as far as creating a new test form with only one text field. Same issue. Everything past around 5000 characters got chopped off when e-mailing.

"Rich Text" fields do not have that problem.

Any suggestions or thoughts?