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Updating Template without updating form already filled in

Last post 12-10-2012 01:01 PM by SeanPRyan. 4 replies.
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  • 12-04-2012 12:58 PM

    • SeanPRyan
    • Top 200 Contributor
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    • Joined on 02-02-2012
    • Kansas City area
    • Posts 54

    Updating Template without updating form already filled in

    Scenario: I create a simple InfoPath form with 2 text boxes.  I publish the browser enabled form to a SharePoint library.  12 people fill this form in over a period of time (one year let's say).

    Next year, I have a new field that needs to be filled out for legal purposes or something.  Now, this field may not appear on the form artifact filled out last year. It must only show the two fields and not the new one.  Any new form filled out should have this field and it will be required. 

    Question: Is this doable without creating a new form library?

    Thanks

    Sean
  • 12-05-2012 05:18 AM In reply to

    Re: Updating Template without updating form already filled in

    You can add the field to the form, and then just make sure that existing forms don't upgrade, by modifying the Form options.

    Does this help?


    Ernesto Machado
    Qdabra® Software/ InfoPathDev.com
    The InfoPath Experts – Streamline data gathering to turn process into knowledge.™


  • 12-07-2012 08:25 AM In reply to

    • SeanPRyan
    • Top 200 Contributor
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    • Joined on 02-02-2012
    • Kansas City area
    • Posts 54

    Re: Updating Template without updating form already filled in

    Thanks very much for the reply.  I did try this originally and the form filled out prior does update in that the new field is there although it is not active. That said, it may be because I am testing too loosely. I will try this again after I modify the form template naming convention. I just noticed that my version is actually not updating. 

    Regards.

    Sean
  • 12-08-2012 09:04 AM In reply to

    Re: Updating Template without updating form already filled in

    To prevent the control from showing at all, you can create a section control that's bound to the same field as the new control, and then place the control and any label text it has inside the section.
    Jimmy Rishe / Software Developer / Microsoft MVP
    Qdabra Software
  • 12-10-2012 01:01 PM In reply to

    • SeanPRyan
    • Top 200 Contributor
      Male
    • Joined on 02-02-2012
    • Kansas City area
    • Posts 54

    Re: Updating Template without updating form already filled in

     There's an idea.  Thanks.  I appreciate the response. 

    Sean
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